E-invoicing model:
  • Clearance from 1 January 2023
Mandatory file format:
  • 4 December 2021: any structured format
  • 1 January 2023: XML/ PDF A3(with embedded XML)
B2G requirements:
  • ZATCA
Archiving requirements:
  • 6 Years (standard assets)
  • 11 Years (moveable and intangible capital assets)
  • 15 Years (real estate)
E-signature:
  • Required

Summary

Navigating the global tax compliance landscape successfully is complex and resource-intensive. Every country has a specific and constantly evolving set of legislated e-invoicing requirements.

Non-compliance, intentional or not, can result in significant financial penalties, business disruption, and reputational damage.

Updates

11.17.22

  • Country updates
ZATCA proposed amendment on Article 33 of the VAT law Zakat, Tax and Customs Authority (ZATCA) released draft legislation proposing an addition to Article 33 of the VAT regulations, which includes a zero VAT rate for "exporting" services.   The following amendment has been proposed by ZATCA to Article 33 of the VAT Implementing Regulations:    “3- Notwithstanding the second paragraph of this article, the supply of services to a non-resident customer in any of the member states is subject to the zero rate in cases where the supply facilitates the supply of taxable services by that non-resident customer to a person in the Kingdom.”   Stakeholders and taxpayers were encouraged to share feedback on this proposal no later than 11 November 2022.   

11.17.22

  • Mandate information
ZATCA releases user manual for Fatoora portal user manual – Version 2 ZATCA has published a user manual for accessing the Fatoora Portal to onboard taxpayers' E-invoicing Generation Solution (EGS) units. The user manual provides information on the following:  
  • Accessing Fatoora portal through the Taxpayer credentials to generate the OTP (one time password) as part of EGS onboarding process. 
  • Generation of OTP for the renewal of the existing cryptographic stamp identifier (CSID).  
  •  Viewing the list of onboarded solutions and devices along with option to revoke an existing EGS units. 
  •  E-invoicing statistics which provides a summary of the statistics in relation to the submitted documents in the past 12 months along with their respective status. 
  • API Documentation link that can be used to access the ZATCA developer portal.  
You can access the English version of the guide on the ZATCA website: https://zatca.gov.sa/en/E-Invoicing/Introduction/Guidelines/Documents/Fatoora%20portal%20user%20manual.pdf 

08.01.22

  • Mandate information
New e-invoicing phase 2 requirements From 1st January 2023, Saudi Arabia will require that Business-to-Business (B2B) and Business-to-Government (B2G) transactions be cleared with the Saudi government (ZATCA) before these can be sent to the buyer. Tungsten Network is committed to supporting the upcoming e-invoicing mandate in Saudi Arabia and has produced this FAQ that provides insightful information on the requirements and how they would impact your invoice processing. It also presents how Tungsten’s services can assist you in ensuring a seamless transition.

07.06.22

  • Mandate information
ZATCA to subsidize purchase of e-invoicing software The Kingdom of Saudi Arabia has mandated e-invoicing Phase One (Generation Phase) since 4 December 2021, and Phase Two (Integration Phase) will come into effect on 1 January 2023. When the integration phase kicks off, taxpayers will be required to exchange their invoice data with the tax authority - ZATCA. ZATCA has announced that it will offer to subsidize the purchase of e-invoicing software. In order to submit a request, taxpayers must provide certain detailed information and the invoice they received from the e-invoicing service provider. The "E-invoicing Subsidy Request" form can be accessed on the taxpayer portal.

07.06.22

  • Country updates
Saudi Arabia launches tax amnesty schemes The Zakat, Tax and Customs Authority (ZATCA) announced an initiative to ease the blow of the COVID-19 outbreak on businesses by cancelling fines and exemption from financial penalties for all taxpayers, starting June 1, 2022, and ending November 30, 2022. According to the Authority, the fines covered by the exemption include fines for late registration in all tax systems, late payment, late filing of returns fines in all tax systems, and fines to correct VAT returns, as well as fines for violations of VAT field control related to applying the e-invoicing regulations and other general regulations. ZATCA encourages taxpayers to view the details of the schemes through the simplified guideline on its website and urges all taxpayers to benefit from the initiative during the allotted time.

07.06.22

  • VAT/G(S)ST rate information
Saudi Arabia will consider reducing VAT “ultimately” Saudi Arabia introduced VAT at a 5% rate in 2018. This was later tripled to 15% in 2020 to shore up finances hit by low oil prices, when the COVID-19 pandemic hit global demand. The Saudi government has spent 1 trillion Riyals from the national reserves in the last five years. At the recent World Economic Forum 2022, the Minister of Finance, Mohammed al-Jadaan stated, “We will ultimately consider cutting the VAT but at the moment we are still replenishing the reserves”. Additionally, the Minister has pointed out that the Kingdom is in the final stages of drafting its fiscal sustainability policy, which ensures the reverses do not fall below a certain percentage level of GDP.

07.06.22

  • Mandate information
Saudi Arabia initiate procedures for Phase 2 implementation As per the announcement on ZATCA's portal dated 24 June 2022, implementation of Phase Two (Integration Phase) of the E-invoicing project will begin on 1st January 2023 with selected taxpayers in the first wave. Resident companies with over SAR3 billion in taxable turnover in 2021 will be included in the first wave and should comply with the Phase 2 requirements. ZATCA will begin to inform and communicate with the targeted taxpayers to complete procedures for implementing Phase Two (Integration Phase) of E-invoicing.

03.23.22

  • Mandate information
ZATCA reclassified the penalties on VAT violations Zakat, Tax and Customs Authority (ZATCA) published a further announcement on its official website on 30 January 2022 regarding penalties for VAT violations. Below is a summary of the key changes:
  • When field violations are committed, ZATCA will issue a notice the taxpayers without issuing any penalties. However, if violation continues after the first notice, a fine of 1000 SAR will be imposed and the amount will increase gradually for further violations.
  • Granting the violator an appropriate period of three months to correct the violation.
  • Twelve months is the cut-off limit for a non-recurring violation by the violating taxpayer, provided that the violation is treated and not committed again within the twelve months.
  • This decision will take effect from January 30, 2022.
In addition, ZATCA published a simplified guide providing more information on the reclassification of VAT violations and examples relevant in every use case.

02.04.22

  • Mandate information
ZATCA announces penalties and violations for e-invoicing

Zakat, Tax and Customs Authority (ZATCA) announced violations and penalties of the first phase of e-invoicing (Generation Phase), which took effect on 4th December 2021.

Businesses who fail to issue and archive electronic invoices are subject to a fine between SAR 5,000- 50,000. In addition, the authority may issue a warning for not including the QR code on simplified tax invoices, not including the VAT registration number on the e-invoices where required, and failing to inform ZATCA of any malfunction that hinders the issuance of e-invoice. Amendment and deletion of e-invoices after issuance will also trigger a fine between SAR 10,000 – 50,000.

ZATCA has also clarified that all fines are applied depending on the types of violation and the number of times it has been committed. The penalties for first-time violations are likely to be modest, while repeat violations will attract higher fines.

01.04.22

  • Mandate information
ZATCA develops the Software Development Kit (SDK) Toolkit

The Zakat, Tax and Customs Authority (ZATCA) has developed the “SDK (Software Development Kit) Toolkit”, which enables taxpayers and developers of e-invoicing solutions to verify the compliance of generated e-invoices, credit, and debit notes, as well as the respective QR codes generated, against the e invoicing standards, specifications and regulations published by ZATCA.

A user manual is also available to guide users through the technical and functional aspects of the Compliance and Enablement Toolbox SDK such as what is the SDK, how to use it, and how to install it. To download the user manual and the SDK Toolkit, please access this page.

01.04.22

  • Mandate information
ZATCA publishes guide to develop a FATOORA compliant QR code

The Zakat, Tax and Customs Authority (ZATCA) published the guidelines for generating and printing QR codes on electronic tax invoices on 18 November 2021. The guide provides some further information on the QR code specification, Tag-Length-Value (TLV), how to create a TLV, code snippets as well as some details on the representation of QR code data.

For the full guideline, please visit: QRCodeCreation.pdf (zatca.gov.sa). Note that the use of QR codes on Tax Invoices will become mandatory from 01/01/23. QR codes are required on Simplified Invoices from 04/12/2021.

09.08.21

  • Mandate information
Further changes in the e-invoicing mandate

In Saudi Arabia, the deadline for the implementation of Phase 2 of the e-invoicing mandate has been delayed to 1st January 2023 and it will be implemented in waves by targeted taxpayer groups. Select taxpayer groups will be informed 6 months prior to the go-live date.

In relation to Phase 1 – the Generation Phase, which will be enforced by December 4th, 2021, there is no prescribed invoice format. However, e-invoices must be issued as a structured file. This means that from the implementation date, paper and PDF invoices no longer qualify as valid tax invoices.

The mandate rules for Phase 2 remain unchanged. E-invoices must be issued in XML/Hybrid (PDF A-3) format and suppliers will need to clear the invoices with GAZT before sending these to buyers. Due to the technical nature of the requirements in Phase 2, taxpayers are encouraged to consult a solution provider or their internal technical teams to ensure their e-invoicing systems comply with ZACTA (General Authority for Zakat and Tax) requirements.

08.08.21

  • Mandate information
Delayed go-live date for Phase two in the e-invoicing mandate

In Saudi Arabia, the Phase two enforcement date in the e-invoicing mandate has been delayed to 1st January 2023 and it will be implemented in waves by targeted taxpayer groups. Select taxpayer groups will be informed 6 months prior to the go-live date.

Due to the technical nature of the requirements in Phase two, taxpayers are encouraged to consult a solution provider or their internal technical teams to ensure their e-invoicing systems comply with ZACTA (General Authority for Zakat and Tax) requirements.

07.04.21

  • VAT/G(S)ST rate information
End of the Transitional Period for VAT rate increase

Further to VAT rate increase from 5% to 15% announcement effective the 1st of July 2020, the Zakat, Tax and Customs Authority (“ZATCA”) in Saudi Arabia has announced transitional rules governing supplies that are made during the transitional period for the VAT rate increase i.e. from 11 May 2020 to 30 June 2021. The transitional rules would not be applicable starting from the 1st of July 2021 onward and the VAT rate to be applied going forward should be 15% applicable to all supplies made (except where zero-rated or exempt by law).

03.31.21

  • Mandate information
Draft resolution published by GAZT: open for public consultation

We have now been aware for some time that KSA is moving towards mandatory e-invoicing.

On 18 March 2021, GAZT published a draft resolution – again for public consultation – on the requirements. The draft resolution includes technical specifications and procedures for implementing the provisions of the E-Invoicing Regulation. The resolution aims to specify the business and technical requirements that will need to be adhered to as Saudi Arabia moves toward e-invoicing.

GAZT encourages businesses start assessing how the e-invoicing regulations will impact their systems and processes and commence the planning work to successfully implement e-invoicing by the deadline of December 4th, 2021.

An English translation of the draft resolution can be found here.

02.23.21

  • Mandate information
KSA publishes its final e-invoicing regulation

As we reported before, Saudi Arabia is well on its way to mandatory electronic invoicing, only 4 years after the introduction of VAT in the Kingdom.

In autumn of 2020, KSA completed their public consultation regarding the planned e-invoicing regulation, followed by the approval of the GAZT board of directors of the final version of the regulations. This final version has been published in the official Saudi gazette on 4 December 2020 and entered into force immediately on the same day it was published. The regulations contain the framework of the e-invoicing mechanism GAZT is anticipating to apply and the expectation is that businesses in scope of the regulation will be able to comply by 4 December 2021.

While the timeline is very tight, not all details are clear, and it is expected that further details will follow prior to the effective date to help taxpayers comply with the new rules.

This is a tight timeline and businesses in the Kingdom should begin their implementations early in 2021. We see this as a unique opportunity for organisations to leverage digital technology and benefit from more streamlined tax operations.

12.18.20

  • Mandate information
Mandatory electronic invoicing

As stated before in our earlier update, the Kingdom of Saudi Arabia is making fast progress with the introduction of compulsory e-invoicing. The electronic invoicing system aims to drive down shadow economy transactions and to fight commercial concealment.

The Saudi General Authority of Zakat and Tax approved the new electronic invoicing regulation on Friday 4 December 2020. The electronic billing regulation contains seven articles that regulate the mechanism for issuing and keeping electronic invoices for taxpayers. The regulation also stipulates the procedural rules and timings, as well as further provisions, procedures and persons subject to these. Mandatory issuance of electronic invoices will commence from 4 December 2021; followed by mandatory invoice reporting to the government in June 2022.

For further information, please review the English version of the e-invoicing Regulations and FAQs as recently released by GAZT.

09.21.20

  • Mandate information
Kingdom of Saudi Arabia; on its way to an e-invoicing mandate

On the 17th September Saudi’s General Authority for Zakat and Taxes recently published a draft e-invoicing regulation and have sought consultation with industry experts to provide input into their proposals. Tungsten is actively engaged in the consultation process which ends on October 14th.

05.19.20

  • VAT/G(S)ST rate information
Kingdom of Saudi Arabia (KSA) announces a base-rate VAT increase

Kingdom of Saudi Arabia (KSA) announces a base-rate VAT increase from 5% to 15%: KSA’s Minister of Finance, Mr. Al Jadaan, announced starting from 1 July 2020 the VAT rate will increase from 5% to 15%.

01.01.18

  • VAT/G(S)ST rate information
Kingdom of Saudi Arabia implements VAT

In February 2016 the Gulf Cooperation Council (GCC) announced that Value-Added Tax (VAT) would be rolled out throughout the Gulf States, starting in January 2018.

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