E-invoicing model:
  • B2G:  Centralised
  • B2B: Post Audit
Mandatory file format:
  • B2G: Facturae
  • B2B: N/A
B2G requirements:
  • FACe
Archiving requirements:
  • 6 Year Period
E-signature:
  • B2G: Required
  • B2B: Not Required, but common

Summary

Navigating the global tax compliance landscape successfully is complex and resource-intensive. Every country has a specific and constantly evolving set of legislated e-invoicing requirements.

Non-compliance, intentional or not, can result in significant financial penalties, business disruption, and reputational damage.

Updates

11.17.22

  • Country updates
Introduction of new website tool Governments often endeavour to facilitate the process of validating fiscal-related information. To this effect, the Spanish tax authorities have included a tool which allows taxpayers to validate Spanish VAT numbers of companies operating intra-EU transactions. The link can be accessed here: Consultation Spanish intra-community VAT operators (agenciatributaria.gob.es)

11.17.22

  • Mandate information
Update on B2B mandatory e-invoicing Tungsten Network previously communicated on the Crea y Crece Law which introduced mandatory B2B e-invoicing in Spain. We can now confirm that the law has now officially published in the Boletín Oficial del Estado (the Spanish gazette). We are still awaiting further technical details of the mandate, which are currently at draft stage.

10.24.22

  • VAT/G(S)ST rate information
VAT gas reduction In view of the coming winter, combined with spiralling inflation, multiple governments across Europe are re-assessing gas and energy prices and reviewing VAT rates.  Spain has acted decisively to reduce the VAT rate, by reducing VAT on gas from 21% to 5%.   The measure is intended to last until the end of the year but may be extended.  Tungsten Network supports all valid rates for Spain as part of our Web Form solution and continues to monitor VAT rates in the country.  

10.24.22

  • Mandate information
Update on mandatory B2B e-invoicing On 15 September 2022, the Spanish Congress approved the Draft Law for creation and growth of companies (Crea y Crece Law). This law includes the obligation for Spanish taxpayers to mandatory invoice electronically for B2B transactions.   More information on the official statement is available here. 

08.19.22

  • Other applicable taxes
Introduction of the plastic tax As seen earlier this year in April in the United Kingdom, and more recently in Italy this month, Spain is introducing a new plastic tax, effective from 1st January 2023. This is in line with the recurring trend across Europe to introduce fiscal measures with a distinctly ‘green’ agenda. To this effect, the Spanish Congress has passed Law 7/2022 dated 8 April 2022. As in the United Kingdom and Italy, the underlying motivation behind this fiscal initiative is to encourage the reduction of non-reusable plastic, as well as promote the recycling of plastic waste. Key elements of the tax include:
  • The tax applies to non-reusable plastic containers; products made of semi-finished plastic that will be used to create non-reusable packaging and plastic products that are used to close, trade, or display non-reusable containers
  • These components will generally become taxable when delivered to the customer
  • As in the United Kingdom, the tax is not set as a fixed percentage but is expected to be taxed at 0.45 Euros per kg.
Italy is also enacting similar legislation. Please refer to this month’s Italy compliance updates for further information.

08.19.22

  • Mandate information
Delay for certified software usage We have recently communicated on the e-invoicing landscape in Spain following some traction relating to the same in the country- which impacts both the invoice content itself, as well as Business-to-Business (B2B) transactions specifically. Spain has now announced that the creation of the legal artefact in Spain via certified software- also referred to as verifiable invoicing systems (VERI*FACTU) and used for the creation and submission of invoices- will now be delayed to 1 July 2024. The date was moved following a public consultation. From 1st July 2024 there will also be voluntary submission of invoices to the Agencia Tributaria- sistemas y programos informaticos o electronicos (SIF). The proposed rules only apply to resident businesses. The proposed e-invoicing mandate in Spain is ambitious, with several complexities. Tungsten Network is closely monitoring the e-invoicing curvature in Spain and assessing our position regarding the certified billing software once more detailed information around the same is available.

05.27.22

  • Mandate information
Requirement for certified software Many countries require businesses to use certified software to produce the legal invoice in a country. Portugal is a good example. This means that Tungsten has had to adopt its ‘standard’ offering to customers. We do not create the legal invoice on behalf of suppliers in Portugal, but rather ask the suppliers to attach the legal invoice to our system. Similarly, Spain has announced that as of 1st January 2024, only state or VERI*FACTU approved invoicing software may be used to prepare and submit invoices. Tungsten will need to assess the requirements the Spanish government has proposed for potential certified software providers from 1st January 2024, when the changes are expected to take place. Tungsten Network is analysing these requirements and seeing how we can best support our Spanish market considering these new requirements. Tungsten Network is aware of the growing traction of e-invoicing in Spain. We are closely monitoring e-invoicing developments in the country.

04.28.22

  • VAT/G(S)ST rate information
Extension of reduction for VAT on electricity Rising electricity costs has been linked to the re-opening of the economy after Covid- 19. Recent events in Russia / Ukraine has also meant that supplies of natural gas from Russia have been interrupted. The Spanish tax authorities have responded to rising costs. The reduction in the VAT rate for electricity to 10% will be extended to 30 June 2022. At this point, the rate will revert to 21%.

04.28.22

  • Country updates
Enhancement of administrative co-operation and tax information exchange in the EU on digital platform operators Countries are constantly motivated to make their tax processes more transparent and less cumbersome. To this effect, Spain has introduced the Directive on Administrative Cooperation (DA7). This will help to facilitate the exchange of information on income generated by sellers on digital platforms. Authorities can confirm when tax should be paid, but the automating of the process will result in less of an administrative burden on digital platforms.

04.28.22

  • Mandate information
B2B e-invoicing mandate developments Developments in the B2B e-invoicing sphere are gaining increasing momentum in Spain. Spain published a Royal Draft Decree on 21 February 2022 in respect of mandatory B2B e-invoicing in Spain. The draft decree outlines the obligations for taxpayers to comply with the mandate from 1 January 2024. Amongst the requirements outlined in the technical specifications are the requirements for invoices to include a specific hash. Spain is a key market for Tungsten Network. We are closely following B2B e-invoicing developments in Spain.

04.28.22

  • Other applicable taxes
Plastic Tax developments Our recent compliance updates have shown a sharp increase in countries enacting legislation with a ‘green’ agenda. More specifically, we have seen the introduction of the Plastic Packaging Tax in the United Kingdom from 1 April 2022. Spain is now promoting a similar incentive. On 9 April 2022, Spain published Law 7/2022 on Waste and Contaminated Soils. This is being introduced to fight climate change and for the preservation of the marine environment. To achieve this, specifically, Spain is seeking to transpose the following 2 European EU Directives:
  • Directive 2018/851, which aims to modify the Waste Framework Directive
  • Single-Use Plastic Directive 2019/904, which aims to alleviate the environmental impact of certain plastic products.
Aligning with EU regulations is viewed as the most effective way to achieve these goals.

03.23.22

  • Mandate information
New invoicing regulations Spain has firmly communicated its intentions to overhaul its e-invoicing system significantly via the publication of a draft resolution published on 21 February 2022. This comes alongside the backdrop of an incentive to modernise the computer programs that support the accounting, billing and management of businesses across the country. Amongst the new requirements being proposed by the Spanish Ministry of Finance is the obligation to include QR codes and ID codes in Spanish invoices. The draft resolution does not specifically refer to B2B e-invoicing. A draft resolution to this effect was published in the summer of 2021 which extends the obligation for e-invoicing to all companies and freelancers in Spain. Both resolutions serve to illustrate the extent of the e-invoicing developments we can expect to see in Spain in the coming months, as Spain proposes to expand the scope of entities subject to mandatory e-invoicing, as well as introducing radical changes to the content of the invoice as well. It is no coincidence that these resolutions have been published relatively close together, underlining Spain’s motivation to harmonise its VAT-related operations and adopt a robust e-invoicing process.

01.04.22

  • Mandate information
Draft to introduce mandatory e-invoicing

Spain is making some strides with B2B e-invoicing, building on earlier work undertaken for B2G transactions. The draft law ‘Creation and Growth of companies’ is currently work in progress in the Spanish Parliament, awaiting final approval. Tungsten will keep you informed of any developments.

09.08.21

  • Country updates
Draft law extending current B2G mandate to specific B2B transactions – public consultation open

Spain’s e-invoicing landscape looks like it may be expanding into the B2B sector, for transactions between companies and the self-employed

The Spanish government recently announced a draft law for ‘Creation and Growth of Companies’. This covers many elements- one being the proposal to extend the obligation to exchange invoices for B2B transactions as well as B2G transactions.

The public consultation for this is open until 6 September 2021.

10.20.20

  • VAT/G(S)ST rate information
Spain – Extension emergency zero-rate

In April 20’, the Spanish Government introduced a temporary zero VAT rate for purchases and imports by public entities, hospitals and other not-for profit organisations of surgical masks and sanitary products. This was due to expire on July 31 but has been extended to 31 October 2020 working retrospectively from the date the original derogation expired.

06.12.18

  • Mandate information
Spain extends B2G e-invoicing mandate

Spain has announced an extension of the existing B2G mandate to subcontractors involved in public contracts/tenders, effective from 1 July 2018.

01.01.16

  • Mandate information
Spain implements EU VAT Directive 55

The European Union (EU) VAT Directive 55 obliges all EU public authorities to receive invoices electronically, or at least to have a defined for how they will do so, by 27 November 2018.

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