Workflow
Gain control over Accounts Payable with process automation
Is your AP staff spending valuable time matching PO-based invoices, approving non-standard invoices, and processing exceptions?
Tungsten Network Workflow streamlines AP processes, from initial receipt of invoices until their submission for payment, providing reporting and a full audit trail of all activity. Saving your business money and your accounts payable team valuable time – Workflow is a solution that powers AP towards world-class oversight and process management. Customers who combine our workflow offering with e-invoicing have typically reduced accounts payable costs by 60% or more.
The AP automation capabilities you’ve been waiting for
Automatic PO matching
Your PO-backed invoices go through automatic 2 or 3-way matching, leveraging invoice line items, ERP data and tolerance matching rules in real-time via SAP, Oracle and JDE.
Automated transactions
Automatically post transactions for payment into the ERP system without the need for human intervention.
End-to-end visibility
Monitor payment processing in the ERP system and pull back the associated payment data to provide visibility from invoice receipt to payment complete with reports and dashboards.
Multiple input methods
Process e-invoices received via direct integration with Tungsten Network, and paper-based, emailed PDF and faxed invoices through intelligent capture OCR.
Invoice status service
Suppliers can check invoice status online, and reduce calls and emails by 60%, increasing productivity and cutting costs.
Exception management
Exceptions are researched and resolved quickly using Tungsten Network-designed plug-ins. Oversee exceptions in real-time and automate the resolution of problems with flexible workflows.
Control your workflow
Workflow is built with our customers in mind. Using a no-coding tool, it is configurable to meet your current business practices. With built-in auditing and reporting, you can rest assured that your users are following your established protocols.
Advanced Capture
Scan Accounts Payable invoices and intelligently recognise and capture key data without using templates.
Non-PO process
Automatically distributes your invoice, requiring no manual invoice coding, and routes invoices to the correct person(s) for approval(s) based on configurable criteria. Workflow makes it easy for users to manually code an invoice if they choose, with the option of creating future coding templates.
Flexible and highly configurable
Tungsten Network Workflow easily integrates with SAP, Oracle E-Business Suite, and JD Edwards, enabling companies to maximise their enterprise resource planning (ERP) system investments.
Workflow is customised for your department based on industry best practices. Flexible and highly configurable, Tungsten Network Workflow lets you test, measure and manage process changes, continually refining the effectiveness and efficiency of your AP function.
Combine with Advanced Capture for increased ROI
Data validation
Data is validated against your ERP data on the fly, verifying vendor information and PO information is captured before exporting to Workflow for processing.
Knowledge-based
Knowledge-based OCR; no templates required.
Monitoring
Watched folders: monitor and automatically OCR documents when they are added to a network folder.
Email-capture
Monitor email addresses and automatically OCR incoming email messages and/or attachments.
Cloud-based solution
Browser-based user interface; no desktop software to install.
Automation
Automatically classifies, separates, sorts and extracts data from documents in paper, fax and electronic formats.
Speak to one of our experts
You have unique challenges and requirements. Arrange a call to find out how we can help automate your specific processes.