Welcome to electronic invoicing for HH Global

HH Global has partnered with Tungsten Network to provide a simpler way for suppliers to submit invoices

Supporting you every step of the way

Using over a decade’s worth of experience, we have drawn together an extensive set of frequently asked questions (FAQ) and documents to help you every step of the way

Registration Questions

  • Shortly, this will be the primary way that HH Global accepts delivery of supplier invoices.

  • To start using the Tungsten Network, all you need to do is register now, using the Registration Key or TN Number given to you by your customer. Once registered, all suppliers using this option automatically receive 52 free transactions. At the end of your first anniversary (one year after registration), we will replenish your account, at no charge, back to 52 free invoices for you to use during the next 12 months.

    If you are registered in one of the countries below and intend to store your invoices for tax reclaim on the Tungsten invoice archive you will need to notify your local tax authority. Tungsten provides a standard wording you can use to provide this notification. A link to a copy of the notification template will be emailed to you.

  • Yes, part of the registration process is that you have to accept required standard terms and conditions given. Once you do it, the expectation from HH Global is that you will stop submitting paper invoices (rejected if still received) and submit all invoices via Tungsten.

  • Depending on the solution selected, you will either sign a specific agreement with Tungsten or be required to accept the standard terms and conditions presented.

  • No. Additional software or hardware is NOT required. You only need a connection to the internet to send e-invoices via the Tungsten Network.

  • The minimum operating system requirements are: Microsoft Windows 98 Second Edition, Linux or Mac OS 9.2*.

    Minimum browser requirements are: Version 9 of Internet Explorer and the latest versions of Firefox, Chrome, Safari and Opera.

  • You can send invoices directly from your billing system in any format you choose. To do this you will need to become an Integrated Solution Supplier on the Tungsten Network.
    Please email [email protected] to begin registration.

  • Yes. As of 2013 use of Tungsten e-invoicing will become a formal vendor selection criteria employed by HH Global. Although this will not necessarily lead to an immediate disqualification of non-compliant vendors, our expectation is that such suppliers will, over time, inevitably find themselves at a disadvantage.

General Questions

  • Tungsten Network provides electronic invoicing, analytics, and workflow solutions to companies around the globe. For more information about our products and services please visit our website.

    • Secure and guaranteed invoice delivery, no more invoices getting lost in the post
    • It will take less time to process your invoices
    • No more delays due to missing information, landing on the wrong desk or manual intervention
    • ANY-TO-ANY DATA FORMATTING Technology – there is no need for additional software or hardware
    • Higher processing transparency and better cash flow management due to 24/7 access and reporting
    • VAT compliant, regardless of where invoices are sent or received from
    • Easy and cost efficient to send invoices – at any time
  • HH Global does not cover a Suppliers costs to produce your paper invoices and therefore will not be covering the cost to send electronically. However the electronic solution is more cost effective to most businesses. In addition to the financial savings you will also receive the advantages of immediate invoice submission, invoice delivery confirmation, and 24/7 invoice status and reporting capability.

  • Tungsten Network is not a payment platform. HH Global will continue to use their current payment method.

  • The Tungsten Solutions do not require any software or hardware installations to submit invoices.

    • As HH Global allows attachments, go to ‘Invoicing’ and select ‘Invoices pending attachments’
    • Find your invoice by adding the invoice number to the search field or sort the ‘Invoices awaiting attachments’ table by the various column headings
    • Check the allowed file types in the ‘Upload’ column
    • Click ‘Select’ to add the file(s) you want to attach on your computer
    • You can see your attachments in the ‘Attachment count’ column
    • You need to release your invoices with attachments to alert us that they are ready to be processed, tick the boxes by the relevant invoices and click the ‘Release’ button
    • You are limited to a maximum of 3 attachments per invoice and these must be in a tiff format
    • If you have an invoice pending attachments then you will have 24 hours to add the attachments before the invoice is automatically sent
  • No, the expectation from HH Global is that once you receive this notification you should start submitting all invoices through Tungsten and no further paper invoices should be sent (rejected if still received). This is to prevent any possible duplication.

  • No, this is to prevent duplicate invoices. The system itself does not allow entering the same number twice.

  • Yes, just enter relevant date. However, a future date is not possible.

  • Please enter only one PO in “PO field” on invoice header. Please enter other POs in the body of the invoice – each PO on each related line, e.g.:

    • Line 1: first PO, description of the related delivery/service/goods
    • Line 2: second PO, description of the related delivery/service/goods
    • Line 3: third PO, description of the related delivery/service/goods
  • No, to get an accurate status of your submitted invoices you should view the Invoice Status updates on your Tungsten portal account.

    • Sent: Your invoice is waiting to be validated by Tungsten system
    • Accepted: Your invoice passed Tungsten validation – invoice not yet received by HH Global AP Department
    • Failed: Your invoice did not pass Tungsten validation – please check most common mistakes before raising a ticket (e.g. PO range)
    • Delivered: Your invoice is ready to be transmitted to HH Global AP Department
    • Received: Your invoice was entered to HH Global AP Department’s system – it will be validated for correctness and processed
    • Rejected: Your invoice did not pass HH Global AP Department’s validation and was rejected – you will receive rejection information from HH Global EMAIL.
    • Approved: Your invoice was posted
    • Paid: Your invoice was paid
    • Exception: Your invoice is under HH Global’s investigation – you may be contacted for correction / Credit Note
  • When a supplier or Buyer registers to the Tungsten portal they have to nominate an administrator, the details of the administrator can be located by clicking on “My Account” and then by clicking on “My Profile” the details will appear at the bottom of the screen.

    It is the administrator that can add new users and amend access rights.

  • Tungsten remembers all invoice numbers sent by you to HH Global. This protects both you and HH Global from sending duplicates. Therefore your invoice should always have a unique number, for example 1/2013 and 1/2014 will be accepted.

  • Belgium
    Canada
    Czech Republic
    Denmark
    France
    Hungary
    Ireland
    Italy
    Luxembourg
    New Zealand
    Norway
    South Africa
    Spain

    1. Your PO was created within last 24 hours. The system is scheduled to copy all new POs once a day and then to transmit it to TUNGSTEN during the night. There is no live relationship between SRM and TUNGSTEN therefore all PO copies appear on TUNGSTEN supplier profiles 24 hours later.
    2. There is a real mapping issue. In this case contact TUNGSTEN support to get it fixed and connect your company to the right entity.
  • Please refer to the pricing model.

  • Access to the Tungsten service, including the Web Form, requires three credential authorizations. In addition, each session is protected by industry standard 128 bit SSL encryption using Class 3 Server Certificates from Verisign. Once your invoice is created it is stored in the secure archive where it is protected by the latest security measures which are tested daily.

    This means only authorized users can connect to the site and that once connected, all communications are private and data is completely secure.

  • The business between you and your customer will continue in the same language. You should continue to send invoices in them same language you normally use.

    If you require support, please raise a ticket via the Tungsten Network portal.

Submit a request or issue to our support team and we’ll get back to you as soon as we can.

Please describe your issue or question in detail.

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