Welcome to electronic invoicing for Nestlé

Nestlé has partnered with Tungsten Network to provide a simpler way for suppliers to submit invoices.

General Questions

  • Tungsten Network provides electronic invoicing, analytics and workflow solutions to companies around the globe. For more information about our products and services please visit our website.

  • Both the buyer and seller must be members of the Tungsten Network in order to send and receive electronic invoices through Tungsten.

    Many of your customers may already be members of the network. Within 24 hours of joining the Tungsten Network, you can be sending those customers e-Invoices.

  • Yes. Nestlé is actively phasing out the processing of paper invoices to take advantage of the benefits that electronic invoicing provides to both us and our suppliers. Shortly, this will be the primary way that Nestle accepts delivery of supplier invoices.

    • Secure and guaranteed invoice delivery, no more invoices getting lost in the post
    • It will take less time to process your invoices
    • No more delays due to missing information, landing on the wrong desk or manual intervention
    • ANY-TO-ANY DATA FORMATTING Technology – there is no need for additional software or hardware
    • Higher processing transparency and better cash flow management due to 24/7 access and reporting
    • VAT compliant, regardless of where invoices are sent or received from
    • Easy and cost efficient to send invoices – at any time
  • Tungsten Network provides two levels of electronic invoicing capability. Each of the solutions include a free number of invoices each month.

    Click here for Integrated Solution

    Click here for Web Form Solution

  • Nestlé does not cover a Suppliers costs to produce your paper invoices and therefore will not be covering the cost to send electronically. However the electronic solution is more cost effective to most businesses. In addition to the financial savings you will also receive the advantages of immediate invoice submission, invoice delivery confirmation, and 24/7 invoice status and reporting capability.

  • Tungsten is not a payment platform. Nestlé will continue to use their current payment method.

  • To start using the Tungsten Network, all you need to do is register now, using the Registration Key or TN Number given to you by your customer. Once registered, all suppliers using this option automatically receive 52 free transactions. At the end of your first anniversary (one year after registration), we will replenish your account, at no charge, back to 52 free invoices for you to use during the next 12 months.

    If you are registered in one of the countries below and intend to store your invoices for tax reclaim on the Tungsten invoice archive you will need to notify your local tax authority. Tungsten provides a standard wording you can use to provide this notification. A link to a copy of the notification template will be emailed to you.

  • You can send invoices directly from your billing system in any format you choose. To do this you will need to become an Integrated Solution Supplier on the Tungsten Network. Please contact Tungsten directly on +44 (0)870 165 7420 to do this. Tungsten also has local numbers in the following countries:

    Country Local Number
    Asia Pacific region +60 (3) 9207 7800
    Belgium +32 (0)24 031 011
    Denmark +45 808 858 18
    Finland +358 (0)800 118 871
    France +33 (0)1707 081 00
    Germany +49 (0)69 2222 20290
    Ireland +353 (0)1 247 7709
    Italy

    Mexico

    +39 02360 06340

    +52 (55) 3098 7625

    Netherlands +31 (0)207 121 385
    Norway +47 800 149 34
    Portugal +351 (0)800 860007
    Spain +34 914 141 472
    Sweden +46 (0)85 057 8418
    Switzerland +41 (0)44 580 1491
    United Kingdom +44 (0)870 165 7420
    United States +1 (770) 698 1420
  • No, the expectation from Nestlé is that once you receive this notification you should start submitting all invoices through Tungsten and no further paper invoices should be sent (rejected if still received). This is to prevent any possible duplication.

  • Tungsten teams can support the following languages: English, German, French, Spanish, Polish, Portuguese, Dutch and Italian.

    For additional help related to Tungsten e-invoicing support click here to find contact information per country.

    Please note that you should continue doing business with your customer in the language you normally use.

  • Access to the Tungsten service, including the Web Form, requires three credential authorizations. In addition, each session is protected by industry standard 128 bit SSL encryption using Class 3 Server Certificates from Verisign. Once your invoice is created it is stored in the secure archive where it is protected by the latest security measures which are tested daily.

    This means only authorized users can connect to the site and that once connected, all communications are private and data is completely secure.

Registration & Account Maintenance Questions

  • Yes, part of the registration process is that you have to accept required standard terms and conditions given. Once you do it, the expectation from Nestlé is that you will stop submitting paper invoices (rejected if still received) and submit all invoices via Tungsten.

  • Depending on the solution selected, you will either sign a specific agreement with Tungsten or be required to accept the standard terms and conditions presented.

  • The Tungsten Solutions do not require any software or hardware installations to submit invoices.

  • The minimum operating system requirements are: Microsoft Windows 98 Second Edition, Linux or Mac OS 9.2*.

    Minimum browser requirements are: Version 9 of Internet Explorer and the latest versions of Firefox, Chrome, Safari and Opera.

  • No, this is to prevent duplicate invoices. The system itself does not allow entering the same number twice.

  • Yes, just enter relevant date. However, a future date is not possible.

    • As Nestlé allows attachments, go to ‘Invoicing’ and select ‘Invoices pending attachments’
    • Find your invoice by adding the invoice number to the search field or sort the ‘Invoices awaiting attachments’ table by the various column headings
    • Check the allowed file types in the ‘Upload’ column
    • Click ‘Select’ to add the file(s) you want to attach on your computer
    • You can see your attachments in the ‘Attachment count’ column
    • You need to release your invoices with attachments to alert us that they are ready to be processed, tick the boxes by the relevant invoices and click the ‘Release’ button
    • If you have an invoice pending attachments then you will have 24 hours to add the attachments before the invoice is automatically sent
  • No, to get an accurate status of your submitted invoices you should view the Invoice Status updates on your Tungsten portal account.

    • Sent: Your invoice is waiting to be validated by Tungsten system
    • Accepted: Your invoice passed Tungsten validation – invoice not yet received by Nestlé AP Department
    • Failed: Your invoice did not pass Tungsten validation – please check most common mistakes before raising a ticket (e.g. PO range)
    • Delivered: Your invoice is ready to be transmitted to Nestlé AP Department
    • Received: Your invoice was entered to Nestlé AP Department’s system – it will be validated for correctness and processed
    • Rejected: Your invoice did not pass Nestlé AP Department’s validation and was rejected – you will receive rejection information from Nestlé EMAIL.
    • Approved: Your invoice was posted
    • Paid: Your invoice was paid
    • Exception: Your invoice is under Nestlé’s investigation – you may be contacted for correction / Credit Note
  • Tungsten remembers all invoice numbers sent by you to Nestlé. This protects both you and Nestlé from sending duplicates. Therefore your invoice should always have a unique number, for example 1/2016 and 1/2017 will be accepted.

  • Please enter only one PO in “PO field” on invoice header. Please enter other POs in the body of the invoice – each PO on each related line, e.g.:

    • Line 1: first PO, description of the related delivery/service/goods
    • Line 2: second PO, description of the related delivery/service/goods
    • Line 3: third PO, description of the related delivery/service/goods
  • When a supplier or Buyer registers to the Tungsten portal they have to nominate an administrator, the details of the administrator can be located by clicking on “My Account” and then by clicking on “My Profile” the details will appear at the bottom of the screen.

    It is the administrator that can add new users and amend access rights.

  • Visit Tungsten Network website for more information.

Submit a request or issue to our support team and we’ll get back to you as soon as we can.

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